Job Title:   Senior Administrative Assistant
Pay Grade:   6
Pay Band Min / Max:    - 
 
Position Number:   034061
Department / Hospital:   STEM CELL INSTITUTE

The University of Miami Miller School of Medicine-UHealth is home to some of the brightest minds in the world. Our Faculty teach students who represent the future of medicine. Our researchers are discovering breakthrough patient treatments. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and subspecialties, and have more than one million patient encounters each year.

The Department of Interdisciplinary Stem Cell Institute is seeking a Senior Administrative Assistant. This position will perform administrative duties for ISCI Faculty. Responsibilities may include screening calls, making travel and meeting arrangements, preparing reports and financial data, purchasing for the lab, and customer relations. Participate in the development of budgets and ad-hoc reports. Coordinate and implement office services such as provide prompt and courteous customer service for all internal and external relationships.

Responsible for placing orders for the department, including IDRís and reimbursement transaction. Communicate operating policies. Provide overall support to the Director of Experimental and Clinical Cell Based Therapies Program. Review and triage incoming phone calls; assess urgency and importance and either respond directly on the physicianís (or other senior level staff) behalf or determine the appropriate person for distribution or delegation.

Develop and maintain an effective filing and triaging system for highly confidential and proprietary information and documents. Develop and employs effective tracking system to monitor disposition of action items. Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution. Assist in coordinating travel itineraries for the Director of GMP and GMP staff.


High School Diploma or equivalent with five years of relevant office experience required. A working knowledge of current software/systems available (i.e. Microsoft Word, Excel and E-mail systems) and ability to learn new software, technology and equipment quickly and efficiently is required. Excellent communication skills in English and interpersonal skills required. The ability to manage multiple tasks simultaneously and to achieve results in a timely and accurate manner is preferred. Detail oriented person with strong communication, and organizational skills. A proven ability to handle sensitive and confidential information appropriately and strong interpersonal skills and ability to work as a team player as needed. Any appropriate combination of education, certifications, and/or relevant work experience will be considered.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the groundbreaking research and medical education at the Miller School of Medicine. University of Miami Hospital is the flagship facility of UHealth, which also includes the Sylvester Comprehensive Cancer Center and Bascom Palmer Eye Institute, along with dozens of outpatient facilities. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.



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