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Job Title:   Grant Assistant
Pay Grade:   c103
Pay Band Min / Max:   $15.20  -  $16.40
Position Number:   P00009469
Department / Hospital:   ORA - Sponsored Programs 1 -STA

The University of Miami is considered among the top tier institutions of higher education in the U.S. for its academic excellence, superior medical care, and cutting-edge research. At the U, we are committed to attracting a talented workforce to support our common purpose of transforming lives through teaching, research, and service. Through our values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity and Teamwork (DIRECCT) we strive to create an environment where everyone contributes in making UM a great place to work. We are one of the largest private employers in Miami-Dade County; home to more than 13,400 faculty and staff from all over the world.

The Office of Research Administration (ORA) has an immediate opening for a Grant Assistant at the Coral Gables campus.


General Description:

This position aids in the monitoring of sponsored research  accounts from award set up through closeout while adhering to University, State and Federal policies.  This position plays an important role in post-award compliance in providing support to ensure thorough review and process of expenses, budgets are not overspent, grant periods are adhered to, costs are allowable under the grant and accounting records are maintained in good order and for the proper time.  


Primary Duties and Responsibilities:

Responsible for expense monitoring, system(s) functionality, and communications.  Aids in grant-related post-award functions, including budget distributions, expense monitoring, periodic invoicing, financial reporting, review labor distribution transfers and associated communications with customers, reconciliations, and re-budgeting; grant closeout functions including reconciliations, financial status reports, final invoices, and final reporting; aids in reviewing expense transactions to ensure accuracy and complete journal entries.
Assists with time and effort reporting system, ensuring it is complete and in compliance with applicable regulations; maintains regular communications with department; communicates with fiscal contacts at funding source for problem resolution and information gathering. 

Supports the sponsored programs department in education and training of principal investigators and administrators; assesses needs and resolves issues of the principal investigator related to grants accounting; performs analysis and support for projects. 

Ensures high quality, efficient service to the research community, and provides assistance to Manager in the planning and implementation of innovative customer service initiatives.

Maintains knowledge of current federal regulations related to grants and single audits of state, local government and non-profit organizations. 

Performs other job related duties as required.


Knowledge, Skills, and Abilities:

Demonstrated knowledge of Federal regulations related to Research Administration, including  the Uniform Guidance, Cost Accounting Standards, Federal Acquisition Regulations, and major Federal funding agency guidelines.
Excellent computer skills and facility with using MS Excel (sorting, pivot tables, filtering, basic formulas)
Excellent mathematical and analytical skills
Excellent communication skills, ability to translate and summarize numbers into an understandable narrative to others; ability to communicate effectively with a diverse group of individuals
Demonstrated experience using institutional systems

Education & Licensure Requirements:

High School/GED
Bachelors Degree Preferred


Work Experience Requirements:

1 year Experience in Sponsored Programs Administration or Related Field preferred. 

Apply online. Position #P00009469

The University of Miami is home to some of the brightest minds in the world. We are committed to educating and nurturing students, creating knowledge, and providing service to our community and beyond. The University of Miami offers competitive salaries and a comprehensive benefits package including medical and dental benefits, tuition remission, vacation, paid holidays and much more.  The University of Miami is an Equal Opportunity/Affirmative Action Employer. Come join us! 

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

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