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Job Title:   Office Assistant
Pay Grade:   c101
Pay Band Min / Max:    - 
 
Position Number:   P00017256
Department / Hospital:   Procurement - Accounts Payable 3 -STA

The University of Miami is considered among the top tier institutions of higher education in the U.S. for its academic excellence, superior medical care, and cutting-edge research. At the U, we are committed to attracting a talented workforce to support our common purpose of transforming lives through teaching, research, and service. Through our values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity and Teamwork (DIRECCT) we strive to create an environment where everyone contributes in making UM a great place to work. We are one of the largest private employers in Miami-Dade County; home to more than 13,400 faculty and staff from all over the world.

Provides office/clerical support to Accounts Payable
 
70% MAIL
• Open, sort, date stamp, and batch mail
• Prepare daily invoice count log
• Distribute batches to Scan dept or Processing dept
• Distribute statements to AP Reps
• Log and distribute checks received
• Re-route mails not for AP
• Daily retrieval of mails from Suite 750

20% TELEPHONE
• Answer and route calls

10% CHECK RUN
• Collect back-ups from email
• Prepare documents for check run
• Forward back-ups to Check Distribution

5% SUPPORT
• Copy and forward wires to Manager
• Filing and copying


5% OTHER
• Daily retrieval & batching of invoices from fax
• Other duties as assigned 
 
 
Knowledge, Skills and Abilities: 
• Knowledge of routine office practices and procedures
• Knowledge of simple data processing and transmission principles
• Ability to utilize computerized information systems
• Ability to read and decipher data on source documents to be entered
• Ability to enter and verify information with accuracy and a reasonable rate of speed
• Ability to understand and follow oral and written instructions
• Skill in data entry or typing
• Proficiency with Microsoft Office products including Excel, Word, and Outlook
• Ability to handle confidential and sensitive information with discretion
• Commitment to excellent customer service and positive teamwork
• Ability to handle stress and work well under pressure 
 
Requirements:
High School Diploma or equivalent
Two years of experience 
  
Apply online. Position #P00017256
 





The University of Miami is home to some of the brightest minds in the world. We are committed to educating and nurturing students, creating knowledge, and providing service to our community and beyond. The University of Miami offers competitive salaries and a comprehensive benefits package including medical and dental benefits, tuition remission,vacation, paid holidays and much more.  The University of Miami is an Equal Oppotunity/Affirmative Action Employer. Come join us! 



The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

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