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Job Title:   Donor Relations Coordinator
Pay Grade:   5
Pay Band Min / Max:    - 
Position Number:   049365
Department / Hospital:   OFFICE OF THE DEAN

The University of Miami is committed to educating and nurturing students, creating knowledge, and providing service to our community and beyond. We are leaders in the area of education, scholarship, intercollegiate athletics and service. Come join our team!

The School of Business Administration is seeking a Donor Relations Coordinator to assist with the planning and execution of the full range of fundraising activities within the his/her designated area(s), and may be called upon to assist with general fundraising activities or to support others. With minimum direction, the Coordinator will provide a broad range of senior-level functions dealing with donor communication, prospect management, events management, and high-level administrative duties performed in compliance with the University and School of Business Administration’s (SBA) policies and procedures.

Accountabilities include (but are not limited to):

Donor Relations (direct contact with donors, prospects, VIPs)

Act as contact/liaison for key donors, prospects, VIPs to ensure prospect strategies are advanced, provide expedient assistance to requests and that appropriate follow-up with constituents is successfully completed.

Prospect Management

Track major gift prospects through the cultivation, solicitation and stewardship cycle by reviewing timely and appropriate moves on donor/prospects and inputting into Raiser’s Edge. Determine and update information regarding cultivation and solicitation status, ratings, and strategies. Ensure proper donor, prospect follow-up and next steps are set.

Events Management

Assist with receptions, dinners, community activities and small events to support stewardship and cultivation for major gift donors. Includes setting up event and invitee in Raiser’s Edge, reviewing addresses, sending invitations, tracking and reporting on RSVP’s from Raiser’s Edge, event checklist, budgets, timelines, vendor negotiations, volunteer management, preparing handouts/presentations, calling to confirm attendance at events and registration briefing administration and fund raising.

Communications and Marketing

Prepare written proposals and gift agreements for solicitations by collecting and organizing materials in compliance with University and SBA policies and procedures.


Manage and reconcile expense accounts, prepare and track BERF’s, check requisitions, purchase orders, order office supplies. Use FRS and DMAS, and ARIBA systems.

Minimum Qualifications (Essential Requirements):

Bachelor’s degree with a minimum of three years business office experience required at a senior level, which may include one year of supervisory experience. Position #049365

The University of Miami offers competitive salaries and a comprehensive benefits package including medical and dental benefits, tuition remission, vacation, paid holidays and much more. The University of Miami is an Equal Opportunity/Affirmative Action Employer.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

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