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Job Title:   Sr. Library Assistant
Pay Grade:   3
Pay Band Min / Max:   $12.08  -  $13.40
Position Number:   006496
Department / Hospital:   RICHTER LIBRARY

The University of Miami is committed to educating and nurturing students, creating knowledge, and providing service to our community and beyond. We are leaders in the area of education, scholarship, intercollegiate athletics and service. Come join our team!

Work Location: Coral Gables Campus

This regular, full-time position works normal business hours.

Reporting the Serials Cataloging Unit supervisor, this position is responsible for receiving and copy cataloging for library materials in a variety of formats and languages, particularly in Spanish. Process and copy catalogs both serials and monographs, as well as assists with descriptive metadata, addition of classification numbers, and subject headings, as needed. Participate in retrospective conversion activities and other special projects. Assist Metadata Librarian(s) in assigning descriptive metadata for digital library initiatives. May also supervise one or more student assistants in the Unit; act as troubleshooter to identify and resolve complex monographic copy cataloging problems. 

Essential Duties & Responsibilities:

• Catalog and upgrade minimal-level LC and OCLC member copy for new and retrospective titles like non-book formats, online resources, Cuban Heritage Collection titles, Special Collection periodicals, and Rosenstiel School of Marine Science & Atmospheric Science Library titles.
• Receive and copy catalogs materials received on approval plans; researches and resolves firm order problems as needed.
• May provide original cataloging description with established sources under the supervision of a departmental faculty and/or Supervisor
• Process and provide copy cataloging for government documents, as needed
• Revise and add classification numbers, name and subject headings to member copy as needed
• Search authority files, Library of Congress Classification Web and other sources to identify and establish correct form of names, series or subject headings (e.g., Library of Congress, via Z39.50, etc.)
• Identify discrepancies in monographic copy cataloging, including description, classification and subject assignment
• Identify and initiate resolution of other problems, including researching authority files, the online catalog and other sources to identify and establish correct form of name, series or subject
• Assist Metadata Librarian in assigning descriptive metadata into CONTENTdm, the Libraries digital content management system for digital library initiatives.
• Participate in assigned database maintenance and quality control activities
• Assist in special projects (such as adding URLs, specialized subjects and other pertinent information to collections of online journals)
• Assist in training student assistants and in coordinating the student assistants' work flow.
• Other duties as assigned
• Maintain helpful and supportive customer service behavior with all library customers internal and external.
• Establish effective and supportive interdepartmental relationships, and participate in cross training opportunities to increase library and unit effectiveness and to effectively disseminate information.
• Communicate frequently and effectively with all University staff, faculty, and administrators in a timely manner regarding procedures, policies, and other necessary information.
• When possible, participate in committees and teams within and outside the Libraries to provide services to the Libraries, University, and the Community.


High School diploma or equivalent and a minimum of 3 years of relevant work experience OR 2 years of college or a combination of the two; oral and written fluency in English; ability to write in Spanish and to read Spanish language materials; basic data entry and/or word processing skills; analytic and critical thinking skills; excellent organizational skills; aptitude for accuracy and detail. ability to work cooperatively and productively with others; ability to work independently in a team environment; good knowledge of basic standards for bibliographic description; good working knowledge of Library of Congress classification and subject headings, AACR2 and USMARC; prior experience in copy cataloging preferred ON-THE-JOB-TECHNICAL SKILLS.

Position will develop proficiency in the following:

• Good knowledge of OCLC software and OCLC bibliographic formats and standards
• Good working knowledge of Library of Congress classification and subject headings, AACR2 and USMARC
• Thorough knowledge of Innovative Interfaces, Inc. (III) cataloging module
• Good knowledge of Library of Congress classification and subject headings, AACR2 and USMARC
• Good knowledge of CONTENTdm client module
• Thorough knowledge of local cataloging standards and practices
• Thorough knowledge of departmental policies and procedures
• Good knowledge of Microsoft Word and other Microsoft Office products, as necessary
• Proficiency in using e-mail

Review of resumes will continue until a successful candidate has been identified. Position 006496.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical and dental benefits, tuition remission, vacation, paid holidays and much more. The University of Miami is an Equal Opportunity/Affirmative Action Employer.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

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